Are you tired of entering invoicing data into the GST portal manually? Well, you aren’t the only one. With more businesses in India moving toward compulsory eInvoicing, firms are now looking for faster and smarter methods for compliance without repetitive tasks. That’s where API integration can help.
By getting your ERP system integrated with an eInvoice API provider, you can automate the entire eInvoicing process from generating invoices to receiving IRNs and QR codes in real time. This way your eInvoicing is being done in a smooth and secure way in real time.
In this blog, we will explore how to integrate APIs with your eInvoice provider, what you can expect, and how to improve your eInvoicing experience.
What is eInvoicing and Why API Integration is Necessary?
eInvoicing is the electronic generation and authentication of invoices through a government-authorized portal. Instead of manually uploading the invoice data to the GSTN portal, businesses now have the option of using APIs to automate this process and save themselves hours of manual work.
An e-invoice API provider serves as the interface between your ERP system and the government portal. With the right integration of APIs, your invoice data can automatically flow from your ERP system to the IRP (Invoice Registration Portal) and back (with the IRN – Invoice Reference number and QR codes).
Step-by-Step Guide to Integrate APIs with Your eInvoice Provider
Have a look at these:
1. Choose a Reliable eInvoice API Provider
You should have a reliable API provider on your side. The right API providers are GSTN registered, provide support, and offer real-time support for seamless integration and proven integration with a multitude of ERPs.
As an example, TaxPro is India’s largest eInvoice API provider that enables bulk invoice creation, ERP integration and faster onboarding.
2. Understand Your ERP System Capabilities
Your existing ERP or billing system should support API connectivity. Also, check if it allows third-party API calls. If you are using a system like Tally, SAP, Zoho, or Microsoft Dynamics, then you are already in a good position.
3. Get API Credentials from Your Provider
After you’ve chosen your eInvoice API provider, they will provide you credentials such as API keys, client ID, and client secret. These are primarily required for secure communications between your ERP system and the API gateway.
4. Review API Documentation
The API provider will offer detailed documentation that includes API endpoints, request formats, headers, and sample code. Take time to study this. It helps your developers understand how to send requests (like invoice creation) and handle responses (like IRN generation).
5. Perform a Sandbox Integration
To begin, add the APIs in a test (sandbox) environment. A test (sandbox) environment allows for testing invoice activity within realistic invoice scenarios without influencing your actual data. First, ensure your system can:
• Send invoice data in the format (as JSON) required.
• Receive IRN and QR code in response.
• Store and display IRN and QR code (for future use).
6.Test All Possible Scenarios
Perform multiple test cases like B2B invoices, credit notes, debit notes, and cancelation requests. This will ensure your system will handle errors and comply with every GSTN requirement.
7. Go Live After Testing
Once you are done with testing, you can switch to a live production environment. Update your system configurations with the live credentials provided by your eInvoice API provider.
8. Monitor and Maintain Integration
It is essential to monitor the performance of your API integration. Track success rates, response times and error logs. Also, ensure to update your system whenever the eInvoice schema or GSTN requirements change.
Why Choose TaxPro as Your eInvoice API Provider?
TaxPro help simplifies the complicated eInvoicing. Whether you’re a small business or an enterprise, TaxPro’s robust APIs allow you to go live in minutes. The platform includes bulk generation, instant IRN retrieval and integration with all major ERPs.
Want to automate your eInvoicing?
Choose TaxPro, India’s most trusted eInvoice API provider. Experience seamless integration, no manual hassle, and instant eInvoice generation. Contact us now and take control of your eInvoicing.
